The functions of a consultant are as follows: (2) To do research for the purpose of, and compile and produce, archival publications; and. Heads of all government departments, bureaus, agencies and instrumentalities concerned shall endeavor and ensure the full public accessibility of said registry. The marriage certificate establishes a change in civil status and the legal spouse while the death certificate records the passing away of an individual. (1) At any time after giving reasonable notice, inspect an approved repository; (2) With the agreement of the head of the controlling government office and the consent of the approved repository, deposit public archives in an approved repository, or conditions on, or issue instructions to, an approved repository for the purpose; (3) Impose standards of ensuring that the national interests in the public archives are preserved; the public archives are properly maintained and appropriate public access to the public archives is maintained; and. SEC 38. (e) A public access register that contains information on: (1) Restrictions on public access to public records imposed under Section 31(g) hereof; (2) Prohibitions imposed under Section 36 hereof on public access to public archives or protected records under the control of the executive director; (3) The grounds for the prohibitions and restrictions stipulated under Sections 36 and 37 of this Act; and. — Accessing or replicating a public archive or protected record which is under the control and custody of the National Archives shall be deemed prohibited. Religion Civil Registration Public Records Social activities Newspapers, Societies Public Records * Because divorce is not legal in the Philippines, there are no divorce records. — All government offices, including GOCCs shall prepare and submit a records disposition schedule in the prescribed form, which upon approval by the executive director shall govern the disposition of all the records of that government office. SEC 8. Short Title. Types of searches and information include court records, census, motor vehicle records … You may request access to all documentation and records held by any government department, its officials or any other public body. Such report shall be included in the annual report given to the President where the same shall be furnished to the Congress. Approvals of Repositories. The website is not aimed at geneal… SEC 13. — (a) The requirement to transfer public records under Section 20(a) does not apply to the following: (1) Public records whose disposition are under or part of specific acts, laws or regulations; (2) If the head of the controlling government office and the executive director have agreed in writing that the transfer of the public records may be deferred for a specified period on any conditions that the head and the executive director consider appropriate; or. SEC 36. The right of the people to information on matters of public concern shall be recognized. (3) The place where additional information may be obtained on the public record concerned and the person to whom any comments may be sent. Join our Newsletter. From May 15, 2019, the Consulate cannot authenticate the signatures on the following public documents: (1) notarized documents and (2) documents signed/issued/certified by a Federal, State, County, City, University or School Official.. (b) An agreement entered into under subsection (a)(2) hereof may be renewed for further specified periods by agreement between the administrative head of the controlling public office and the executive director. Index to selected Philippines births and baptisms. — This Act shall be known as the “National Archives of the Philippines Act of 2007”. SEC 49. — All government offices shall regularly conduct an inventory of their public records and shall be mandated to keep the following data in their respective registry: (a) All public records under its custody; (b) All public records transferred to the National Archives; (c) Public records disposed of with authority under Sections 18 and 19 hereof; (d) Data of deferred transfer under Section 21; and. Only a few localities are included and the time period varies by locality. 17 January 2003. The executive director shall have a fixed term of five years. 6606 Philippines Telefax Nos. — (a) The executive director shall, from time to time, review or cause the review of any classified records which are in the custody and under the control of the National Archives. Types of searches and information include court records, census, motor vehicle records and more. This collection contains 5,128,622 records. SEC 15. (g) A restriction on public access to a public record shall be noted in the Public Access Registry, in accordance with Section 15(e) (1) of this Act. SEC 3. 02, also known as the Freedom of Information (FOI) Program, on July 23, 2016 in Davao City.The executive order established the first freedom of information (FOI) Program in the Philippines covering all government offices under the Executive Branch. google_ad_width = 728; Qualification and/or Appointment of Executive Director and Deputy Executive Directors. The State shall give utmost priority for the safeguard, protection and preservation of its public documents and records, not only as fundamental instruments for efficient and effective governance but also as essential tools for the preservation of the country’s history and cultural memory. (d) The head of a controlling government agency may, at any time, in consultation with the executive director, vary or withdraw a condition imposed on public access records. — The executive director shall have the authority to reorganize the structure of the National Archives of the Philippines, including its staffing pattern in order to carry out its functions. The Philippine Commonwealth Army was created by Philippine Commonwealth Act Number 1, approved December 21, 1935. It refers to the right of the people to information on matters of public concern. (bb) “Standards” refers to the circulars and orders issued by the executive director pursuant to the provisions of this Act. The clerk usually records a copy of the marriage certificate in the meeting's records. (h) Every controlling government office is responsible for dealing with requests for official and personal information under the existing laws and regulations on access to classified matters. Article 3, SECTION 7- Philippines Constitution . In case of vacancy in the position of the executive director, the appointee shall serve the unexpired term of the predecessor. Public and Private Records can be an excellent source of information when looking for people. Regional Archives, Records Center and Agency Records Center, Establishment. Establishment of Archives and Records Offices/Units. By: Tax and Accounting Center Philippines. Under RR No. (a) Heads of government offices shall cause the transfer of the following public records under their control and custody, to the control and custody of the National Archives: (1) Archival materials or collections of any government office which are more than thirty (30) years old and which can no longer be maintained and preserved; (2) Noncurrent public records that, in the judgment of the executive director, are of permanent and enduring archival value or both to warrant their preservation; (3) Public records of a government office that ceases to exist as a public office, or ceases to exercise a function to which its public records relate, unless otherwise provided by law that a government agency shall take over the responsibilities for those public records; and. These include: personal records held by a government department or a public body (d) Not later than three months after receiving written notification under subsection (c)(1), the executive director shall: (1) Direct the local government in writing to transfer the protected record to the control of the executive director, subject to conditions agreed by the head of an LGU and the executive director; or. PURPOSE, OTHER PRELIMINARY PROVISIONS, AND KEY SEC 5. (f) Supporting the safekeeping of private records. House of Representatives, (Sgd.) SEC 47. Pr… Managed by EDP/IT Division of the Presidential Communications Operations Office (PCOO), Official Gazette of the Republic of the Philippines, Presidential Communications Operations Office (PCOO). (b) If there are no good reasons to restrict public access under subsection (a)(1), or if no legal impediment exists that requires a local government record to be withheld from public access, the head of the controlling government office shall classify the record as an open access record. — The National Archives of the Philippines shall acquire buildings and facilities to be developed for the purpose of accommodating all permanent and other vital public records in its custody. Criminal Records Checks Philippines. Deferred Transfers of Public Records. (aa) “Restricted access records” refers to records which access have been restricted because there exists a legal impediment and/or standard or advice issued by the executive director that requires such public records to be withheld from public access. Power of Review. 80, series of 1999 are hereby repealed. The change is due to the Philippines officially becoming a party to the Apostille Convention. The incumbent director and assistant director of the Records Management and Archives Office shall continue to serve in their respective capacity as the director and assistant director of the herein established National Archives of the Philippines for one year after the effectivity of this Act or until the completion of their respective terms of office or unless such terms of office are extended by the President: Provided, That such extension shall not exceed the five-year term of office allowed under this Act. Effectivity of Standards. III, 1987 Constitution). Towards this end, the National Archives of the Philippines shall conduct an archival audit consistent with the provision of Section 34 hereof. Subscribe to the PeopleSearch.ph mailing list to receive the latest news and updates from our team. (b) The violation of the provision of Section 44 proven in a proper administrative proceeding shall be sufficient cause for removal or dismissal of a public officer, even if no criminal prosecution is instituted against him. Secretary of the Senate, (Sgd.) SEC 30. Permanent Buildings. A criminal record, also called a police record, is a person’s criminal history established when charges are brought against someone. It shall plan, develop, prescribe, disseminate and enforce policies, rules and regulations and coordinate government-wide programs governing the creation, general protection, use, storage and disposition of public records including the acquisition, storage and preservation of public archives and providing facilities for reference, research or other purposes. (h) Every controlling government office is responsible for dealing with requests for official and personal information under the existing laws and regulations on access to classified matters. For physical records not currently accessible, FPPC staff will provide those records when staff is able to access those records. The executive director shall be appointed by the President. SEC 32. SEC 27. SEC 46. libraries of the National Library of the Philippines have problems in terms of accession records of the library, access to latest book collections and incomplete facilities. SEC 34. (c) Nothing in this section shall be deemed to authorize the transfer of classified records except with prior written consent of the head of the government office charged with the control and custody of public records. Records found not included in above-said office’s records disposition schedule shall be entered in Form 2 for approval of the National Archives. Due to privacy laws, recent records may not be displayed. Until 1889 there was no central civil administration to collect, interpret, and preserve the civil registration records. Officials and employees of the Records Management and Archives Office shall be absorbed by the National Archives on the basis of merit and fitness: Provided, That officers and employees who shall be separated from the service as a result of the abolition hereof shall receive retirement and other benefits to which they are entitled under existing laws. Due to privacy laws, recent records may not be displayed. Prescription of Offenses. (3) Agency Records Centers — To be managed and operated by each government office concerned, they shall be responsible for the maintenance and preservation of public records under the custody and control of each government office: SEC 23. (b) For the purpose of subsection (a) and subject to subsection (c), the executive director shall have the power to inspect the contents of any classified records and declassify those classified records which are in the custody and under the control of the National Archives. For more information, visit our Authentication webpage here. (m) Perform such other functions as may be necessary. This Act which originated in the House of Representatives was finally passed by the House of Representatives and the Senate on December 20, 2006 and February 19, 2007, respectively. (d) Nothing in this section shall be construed as affecting or extending the law relating to copyright. All content is in the public domain unless otherwise stated. (d) Every deferred transfer under this section shall be noted in the Registry of Deferred Transfers, in accordance with Section 15(e). Inquiries about usage or reproduction of materials should be sent by email. SEC 45. It is a bit outdated, though – its focus is on research in family history centers or possibly on location, and ignores the internet. (63 53) 382 3294, 382 3197 . (c) An instruction issued under subsection (a)(3)hereof: (1) Must identify the public records to which the instruction relates; (2) May contain conditions relating to the preservation and use of the public records concerned; and. Restricted Access Records. SEC 14. — The executive director shall make an annual report to the President on the state of record keeping within government offices. (3) Public records that are in electronic form, if the executive director instructs the controlling government office in writing to continue to maintain and control those records after the expiry of the thirty (30) year period. Public Inspections of Open Access Records. Such audit shall be conducted after five years from the date of effectivity of this Act and thereafter. (u) “Private archives” refers to records belonging to private individuals and/or entities which are of enduring archives value. google_ad_client = "ca-pub-8064729202714078"; Effectivity. SEC 19. (d) “Controlling government agency” shall refer to: (1) Public office that controls the public records; (2) Public office that has the power to determine the conditions of access to the public archives; and. (2) Records Centers — They shall be responsible for the storage, processing and servicing of the noncurrent records transferred in the Records Centers. (o) “National Archives” refers to the National Archives of the Philippines, which is established and strengthened under this Act. FamilySearch - Philippines Births and Baptisms, 1642-1994 FREE. Declaration of Policy. SEC 22. Secretary General Separability Clause. 290, series of 1958 and the applicable provisions of Executive Order No. All agreements and contracts entered into by the Records Management and Archives Office shall remain in full force and effect unless otherwise terminated, modified or amended by the National Archives of the Philippines. This collection contains 334,139 records. SEC 9. — (a) The executive director shall authorize in writing the disposition of a public record other than those referred hereunder: (1) Transferring control of the public record to another government office; (2) Transferring control of the public record to the executive director; (b) Before authorizing a disposition of a public record under subsection (a), the head of a government office shall give the executive director at least thirty (30) days notice prior to: (1) The intention to transfer control of the public record, with a general list and description of the public record concerned; (2) The intention to dispose of the public record, with a general list and description of the public record concerned; and. Transfer of Public Records. Definition of Terms. SEC 7. It is designed to give the public access to information in the possession of public agencies. — Pursuant to the objectives of this Act, the following may be established, maintained and operated by the National Archives: (1) Regional Archives — They shall be responsible for the storage, processing, servicing and preservation of public archives of government offices in a region or regions. OSCAR G. YABES If it relates to local genealogy, then there’s a place for it here. Introduction. (3) Specified how it intends to dispose of the protected record. Republic of the Philippines (3) Any successor of a public office that is abolished, merged or reorganized. Repealing Clause. (5) Prescribing forms for the proper and effective implementation of this Act. Incumbents in the leadership structure of the existing Records Management and Archives Office shall automatically be upgraded to their analogous positions. — No government department, bureau, agency and instrumentality shall dispose of, destroy or authorize the disposal or destruction of any public records, which are in the custody or under its control except with the prior written authority of the executive director. (b) The National Archives of the Philippines shall maintain the existing staffing pattern provided under Executive Order No. PHILIPPINES: Access to Information. (3) May specify a date for the transfer of the records to the control of the executive director. SEC 33. The year range represents most of the records. SEC 31. Click on the image to access the Investigative Resource Center Gadget for your iGoogle page or website. Prohibition on Public Access or Replication. Offenses. Reorganization. After the case is adjudicated, the record is still there reflecting the charge, and whether the … (i) “Estray record” refers to a public record that is no longer under the custody and control of the National Archives or a controlling government office. Objectives. In 1889, however, the Spanish government created the Central Office of Statistics (Central Estadística). Direction to Report to the Executive Director. (10) Obtain, recover, transfer and have custody and management of all the public archives not in the custody of the National Archives; (11) Accept, store, preserve and conserve any public archive transferred to the National Archives; (12) Establish, maintain, operate regional archives and records centers and/or provide technical assistance to government agencies on the establishment of agency records centers; (13) Identify and make copies of vital public records which are essential to the continuous operation or reconstruction of an organization during and after an emergency and also those records essential to the protection of rights and interests of that organization and of the individuals directly affected by its activities; and. They can uncover leads and provide details on where to narrow a search. This website covers such resources as online databases that are searchable by name, archives, genealogy software, Philippine family trees, message boards and more. SEC 24. State and federal statutes decide what are public records and who can gain access to them. (e) A public record subject to a restriction under subsection (c) becomes an open access record on the withdrawal of the restriction. (c) An LGU shall not dispose of a protected record unless it has: (1) Notified in writing the executive director of its intention to dispose of the protected record; (2) Identified the protected record concerned; and. Provides searches of Patent and Trademark databases, as well as Intellectual Property cases. open access records or restricted access records Personal information Confidential information Privilege information-Restrictions on public access to public records are noted in the NAP Public Access Registry R.A. 9470, Art. 7, Art. President of the Senate, (Sgd.) (r) “President’s papers” refers to records created or received, whether before or after the effectivity of this Act, by a President while holding office as a President of the Philippines. (w) “Public records” refers to record or classes of records, in any form, in whole or in part, created or received, whether before or after the effectivity of this Act, by a government agency in the conduct of its affairs, and have been retained by that government agency or its successors as evidence or because of the information contained therein. Transfer and Storage of Non-Current/Inactive Records — (a) There is hereby established a National Archives of the Philippines where public archives shall be stored, preserved, conserved and made available to the public. (4) Direct an approved repository to transfer public archives to the possession of the National Archives, another approved repository or the controlling government office. SEC 28. (iv) The conditions agreed to under Section 23 as to public access for protected records transferred to the control of the executive director. — No public officer shall be allowed to resign or retire pending an investigation, criminal or administrative, or pending a prosecution against him, for any offense under this Act or under the relevant provisions of the Revised Penal Code. Only a few localities are included and the time period varies by locality. Public Access, Determination of Access Status as Open or Restricted. Public and Private Records can be an excellent source of information when looking for people. AN ACT TO STRENGTHEN THE SYSTEM OF MANAGEMENT AND ADMINISTRATION OF ARCHIVAL RECORDS, ESTABLISHING FOR THE PURPOSE THE NATIONAL ARCHIVES OF THE PHILIPPINES, AND FOR OTHER PURPOSES. (c) If there are good reasons for restricting public access under subsection (a), or if such legal impediment exists requiring such public record to be withheld from public access, the head of the controlling government office shall, in consultation with the executive director, determine the necessity to restrict public access to the public record for a specified period of time or permit such public access with conditions. The NSO (National Statistiscs Office), who is responsible for the civil registration in the Philippines, has a useful civil registration section. — (a) Any public officer committing any of the unlawful acts or omissions mandated under this Act shall be punished by a fine of not less than Five hundred thousand pesos (₱500,000.00) but not exceeding One million pesos (₱1,000,000.00) or be imprisoned for not less than five years but not more than fifteen (15) years and/or both fine and imprisonment at the discretion of the court without prejudice to the filing of administrative charges that would result to such public officer’s perpetual disqualification from public office, and forfeiture, in favor of the government, of his salary and other lawful income. (b) The executive director may defer the transfer of any public records if he/she is satisfied that by reason of the nature of the public records concerned, the immediate transfer of the public records shall prejudice the administration of any public office or would be contrary to public interest. (m) “Local government archives” refers to local government records that have been collected by the controlling LGU that served as historical evidences in the performance of its duties. Appointment of a Consultant. — No person shall be appointed or designated as executive director and deputy executive directors of the National Archives of the Philippines unless he/she possesses the following minimum qualifications: a Filipino citizen, of good moral character, and of unquestionable integrity, a holder of a masters degree in history, political science, public administration/government management, library science, information management or similar fields of study and ten (10) years of actual experience in records management and archives administration in the case of the executive director and five years experience in the case of the deputy executive directors. Scope. Public Records. SEC 25. Welcome to the ILO Country Office for the Philippines public information section. With the threat of war with Japan imminent, on July 26, 1941, a new command in the Far East was created, known as the United States Army Forces Far East (USAFFE). (e) Public records shall be surrendered on demand: (1) Public records, in the possession of a private person who has special permission to keep and handle records in the course of his official duties, which in the opinion of the executive director are or likely to be of permanent and enduring archival value, shall, on demand by the executive director or a proper officer be surrendered to the custody and control of the National Archives; and. — It is the policy of the State to protect, conserve, promote and popularize the nation’s historical and cultural heritage and resources. Inventory of Public Records. Public Info Directory is a website that provides free access to view all sorts of public data. The provision of this section applies, with the necessary modifications, to local government records and local government archives. — The period for which public access to a public record may be restricted under Section 30, may upon the written request of the executive director, be reviewed after the expiry of ten (10) years from the date that the restriction is recorded in the Public Access Registry: Provided, That before its expiry, it may be extended for further periods as specified by the head of the controlling government office. The records officer or an archivist of a government office shall head the said archives and records office/unit. SEC 18. Index to selected Philippines births and baptisms. — This section shall apply to all public records regardless of whether they were taken possession of before or after the effectivity of this Act. SEC 12. SEC 43. — (a) The executive director may: (1) Bestow upon an appropriate archives, such as a museum, a library, another archive or a local government repository, as an approved repository where public archives may be deposited for safekeeping; and. SEC 39. But the LDS has more on their Philippines wiki page. Such prohibition on public access shall be noted in the Public Access Registry, in accordance with Section 15(e)(2) of this Act. Discharge The release of a patient from a healthcare provider’s care, and usually refers to the date when a patient checks out of a health facility or hospital. Birth records present many facts about an individual such as the person’s name, date and place of birth, parents, religion, citizenship, among others. A case study published today on Freedominfo.org reveals that the Philippines, despite its lack of actual freedom of information legislation, is amongst the most open democracies in Southeast Asia. (c) However, if there are good reasons to restrict public access under subsection (a)(1), or if a legal impediment so requires a local government record to be withheld from public access, the head of the controlling local government shall, having regard to any relevant standard or advice issued by the executive director determine whether it is necessary to restrict public access to the local government record for a specified period of time, but which shall not be for a period exceeding thirty (30) years or permit public access subject to the appropriate conditions. SEC 32. OFW % Filipinos Online % Social Media Users. — (a) In classifying the access status of a public record under Section 30, the head of the controlling government office shall consider existing rules and regulations on classified records. (j) “Government office” refers to any public office, department, bureau, agencies and instrumentality, whether belonging to the national government or an LGU. (f) “Executive Director” refers to the head of the National Archives of the Philippines. Freedom of information laws allow access by the general public to data held by national governments. A person having custody of public records, at the expiration of his/her term of office or employment, shall deliver to his/her successor, or if there is none, to the National Archives of the Philippines, all public records in his/her custody. Records Management Audit. Abolition and Transfer. (n) “Local government records” refers to records in any form, in whole or in part, created or received, whether before or after the effectivity of this Act, by an LGU in the conduct of its affairs. Dino S. De Leon, after his Freedom of Information (FOI) Request for access to the President’s health records, has been denied. (b) “Approved repository” refers to a repository to be established by the President, which is provided under this Act. (e) “Controlling local government” shall refer to: (1) The LGU that has custody and control over the local government records; and. SEC 48. google_ad_slot = "8695129512"; Search for peoples names found in digitized versions of laws, statutes, jurisprudence, presidenti... Index of Philippine public records. (z) “Records management” refers to the managerial activities involved with respect to records creation, records maintenance and use, transmission, retention and records disposition in order to achieve adequate and proper documentation of policies and transactions of government for its efficient, effective and economical operation. (l) “Legislative records” refers to records presented to, or belonging to the Philippine Senate and the House of Representatives or any of its committees. Join our mailing list to receive the latest news and updates from our team. (b) If there are no good reasons to restrict public access under subsection (a), or if no legal impediment exists that requires a public record to be withheld from public access, the head of the controlling government office shall classify the record as an open access record. Center Gadget for your iGoogle page or website to the Apostille Convention repository to be by... Press materials, feature articles, newsletters, speeches and videos records the passing away of an individual of Revenue! Time period varies by locality established by the executive director and Deputy executive Directors page or website functions may. Was a response to increasing dissatisfaction with the secrecy surrounding government policy and. Bureaus, agencies and instrumentalities concerned shall endeavor and ensure the full public of! 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And Deputy executive Directors ( v ) “ Approved repository ” refers to Congress! Mail may be deemed necessary by the general public to data held National! Vacancy in the case of vacancy in the annual report to the PeopleSearch.ph mailing list to receive the latest and! Successor of a public office that is useful to you public records that are under the custody control! Free of charge when looking for people 2007 ” party to the President where the same shall included! — the National Archives of the protected record identified under subsection ( c ) requested. Agency records Center, Establishment unless otherwise stated all offenses punishable under this Act purpose, other PRELIMINARY provisions and. 2 for approval of the United States Franklin D. Roosevelt, issued Order. Of section 34 hereof held in Metro Manila general House of Representatives of the republic of the United Franklin. Orders issued by the interested party by providing the following information to verification. 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